This was announced by Ihor Ahibalov, Head of the Regional Office of U-LEAD with Europe at the info session “Changes to the Rules for the Organisation of Record Keeping and Archival Storage of Documents in Local Self-Government Bodies”.
“We get a lot of questions about restoring documents that have been lost. For municipalities, each case is different: some managed to save digital documents, while others did not. For example, the Krasnorichenske municipality from the Luhansk region lost almost all its documentation, because the building storing it was destroyed by shelling,” Ahibalov noted.
He highlighted the main message of U-LEAD experts to municipalities regarding working with documents, namely strict compliance with the rules and verification of documents in accordance with DSTU (state standard of Ukraine) provided for document flow in state bodies.
“We understand that de-occupied municipalities may face the problem of stolen documents and official forms that the enemy will use to publish false statements or decisions for psyops and manipulations in traditional and social media. Therefore, the key to the reliability of the information exchange channels in state bodies is compliance with the regulations and DSTU standards,” said Ihor Ahibalov.
He also noted that in order to ensure the safety of local self-government employees, U-LEAD experts offer individual consultations on restoring documents developed by the teams of U-LEAD regional offices in the Dnipropetrovsk and Sumy regions.
The event was organised by the U-LEAD Programme for municipalities primarily in the Donetsk, Luhansk, Kharkiv and Cherkasy regions. Its purpose was to clarify the rules for applying changes to record keeping, to clarify their use in management and to explain the procedures for documenting management information, organising document flow, systematising and storing documents in record keeping.